Travel Policy

A huge part of doing research is communicating your findings with others. Our lab frequently presents at international conferences, and we want to support you in getting your work out there. Here’s how we handle travel for these events:

If You’re Presenting Your Work

• Travel Expenses & Conference Fees: If you’re the presenting author (talk or poster), the lab will cover your travel expenses and conference registration fees.
• Seek Other Funding: We encourage you to seek additional travel funding through other channels (e.g., PBS, internal Dartmouth sources, travel awards, personal grants like NRSAs or NSF fellowships).
• Keep It Reasonable: While we want to be mindful of your comfort and time, keep costs low. This might mean flying economy, finding affordable hotels, and sharing rooms with lab members when possible. We’ll still ensure you’re comfortable!

If You’re a Senior Lab Member (Not Presenting)

• Limited Support: If you’re not presenting but are a senior member (e.g., postdoc), the lab may cover your travel expenses to a limited number of conferences each year.
• Discuss with Hemanth: Please talk to Hemanth about which conferences you’re interested in attending and whether funding is possible.

If You’re a Junior Lab Member (Not Presenting)

• Funding Not Typically Provided: If you’re not presenting and you’re a junior member (e.g., undergrad or early-stage grad student), the lab typically does not cover travel expenses.
• Explore Funding Options: If you really want to attend a conference, try to find external funding. If you can’t secure any, talk to Hemanth to explore your options.

Bottom Line:

Presenting your work? The lab’s got you covered. Not presenting? You may still have opportunities, but it’ll need a conversation with Hemanth. We want to support your growth and help you get to those big conferences! 🌍